How to Organise a Class Reunion Without Spreadsheets or a Website

The easiest way to organise a class reunion is one page that holds the details, collects RSVPs, and takes ticket money if you need to cover a venue, all through a single link you can send anywhere. It replaces the usual mix of a Facebook event, a spreadsheet for who is coming, and a separate bank transfer request for the room hire. Here is how to set one up in a few minutes.

Why reunions are harder to organise than other parties

A birthday or wedding guest list usually comes from one or two people's phones. A class reunion does not. Years after you all left school or university, people have changed surnames, moved cities, switched phone numbers, and drifted off whatever platform everyone used at the time. Nobody has a complete, current contact list, and the group chat that still exists is usually missing half the year. A single link solves the actual problem, which is not getting better contact details, it is giving everyone a reliable place to land once someone does manage to reach them.

There is also, often, money involved. Unlike most parties, a reunion frequently needs to cover a hired room, a buffet, or a bar tab split across however many people turn up, which means someone ends up chasing bank transfers from thirty people they have not spoken to in a decade.

What to put on your reunion page

Lead with what people actually need to decide whether to come: which year group or class this is for, the date, the venue, and roughly what the evening involves, whether that is a sit-down meal, drinks at a pub, or a hall booked for the night. Mention the price if there is one, and what it covers, so nobody is surprised by a request for money after they have already said yes. A line about who has helped organise it, and how to reach that person directly, reassures classmates who are wary of an unfamiliar link turning up in a group chat.

A few old photos from your year, a yearbook cover, or a class photo makes the page instantly recognisable, which matters when you are sending it to people who left your old group chat years ago and need a quick reason to trust it.

Taking RSVPs from people scattered everywhere

Once the page is live, anyone can reply with a tap, no account and nothing to download. Ask the questions you actually need answered, such as whether someone is bringing a partner, any dietary needs for a meal, or which decade of the school they attended if you are combining year groups. Every reply lands on your dashboard automatically, which beats cross-referencing three group chats and a half-finished spreadsheet to work out your final numbers.

Collecting money for the venue without chasing anyone

If the reunion needs to cover room hire, food, or a deposit to the venue, connect your own Stripe account to the page and set a ticket price. People pay as they book, and the money goes straight into your account rather than through a chain of bank transfers that someone inevitably forgets. Set a cut-off date if the venue needs final numbers by a certain point, so people see clearly when booking closes instead of assuming they can decide on the night.

Answering the questions that come up on repeat

Reunions generate the same handful of questions from different people: is it fancy dress, is there parking, can partners come, and what time does it actually start. Add the answers to your page once and it answers classmates directly, at whatever hour they are scrolling through old photos and deciding whether to book. That keeps your own messages clear for the catching up you would rather be doing than typing out the start time for the fifth time.

Keep everyone updated as the date gets closer

Venues change, numbers shift, and someone always asks for the details again a week before the event. Update your reunion page once and everyone with the link sees the same current version, rather than you reposting in three different group chats and hoping the right people see it. You can also share it again closer to the date as a gentle nudge to anyone who has not replied yet.

Ready to bring your year group back together

Set up your reunion page, add the details and a ticket price if you need one, and send one link to everyone you can reach.

Create your free reunion page